For the shared drive nobody has checked in a while
Share SweepFind the files shared outside your organisation.
Paste a sharing export and your own domain. The page finds public files, anyone-with-the-link shares, outside editors and personal mailboxes, and maps where it all goes. One run plans what to revoke, what to make view-only, what to keep and what to ask the owner. Nothing is changed from this page.
1 The export free
Blank: the most common owner domain.
GAM: gam user you print filelist fields id,name,owners,permissions. Drive API: a files list with permissions. Or any CSV with a file and a shared-with column. Or drop the file here.
2 Where it goes free
Outside grants, worst first
3 The plan metered
One run decides each outside grant: revoke what is public or linked on a sensitive-looking file, keep what your note names, ask the owner about personal mailboxes and links, and make other outside editors view-only.
Pricing as soon as the session is ready...
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What to change
Questions for the owners
The page's check
Make the changes in Drive yourself, hand the CSV to your admin, or copy the GAM commands for the revoke and view-only steps (they need the file id column) and read them before running. Nothing is changed from this page. Share Sweep is an independent tool, not affiliated with Google.
4 Saved audits
How it works
The page finds the header row - a file column plus a shared-with, a link-sharing or permissions.N columns - and reads each row into grants: one per person, group, domain or link setting. JSON is read as a Drive files list with permissions. Without a header it reads lines of file, who and role split by | or tabs. The same file and grantee count once, at the strongest role.
A grant is inside when its domain is one of yours or under it. Gmail, Outlook, iCloud and the like are personal mailboxes. A file name or folder with words like contract, salary, budget, board, customer or donor is marked sensitive-looking - a hint from the name only.
High: public on the web, or a link, an editor or a commenter on a sensitive-looking name. Medium: other links, outside editors, personal mailboxes, and outside viewers of sensitive-looking names. Low: other outside viewers. The plan covers the first 25 outside grants; the page checks every action against its own rule.